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Orders are where offers and invoices comes from. When either buying or selling articles, services or licenses, it starts with an order in Xena.
There are two types of orders in Xena: Sale and purchase.
The sales order
A new sales order can be created via the menu (Sales > Order > Create order) or when viewing a partner. If you create it from the partner view, all the partner details are filled out automatically.
Sales orders can also be created automatically by the subscription system in Xena.
A sales order bookkeeps a sale of your articles or services. It results in consume of your stock (less items in the stock) and an income on the items sold. The partner on the order owns you money (“debtor” or “customer”).
If the customer or items sold are liable of VAT, outgoing sales VAT is bookkept.
The purchasing order
A new purchase order can be created via the menu (Purchasing > Order > Create order) or from the partner view with all the partner information prefilled.
Purchasing order can be created automatically be the reorder system in Xena.
A purchasing order bookkeeps a purchase of articles or services. It results in more stuff in your stock if inventory management is enabled, and a purchase on the items bought. You own the partner on the order money (“creditor” or “supplier”).
If the supplier or items bought are liable of VAT, incoming purchasing VAT is bookkept.
Delete an order
Only open orders can be deleted. The order gets the label “deleted” and will not show up on any lists. In the order head of an order, open the context menu and click “Delete”.
A deleted order can be restored from the order overview (Sales (or, Purchasing) > Order > Order overview). Check the “Show deactivated” checkbox. Open the order you want to restore. Open the context menu in the order head and click “Restore”.
Other features of orders
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