Bookkeeping and registration
Xena simplifies bookkeeping, voucher registration, and bank reconciliation. Here, you'll learn how to submit, read, categorize, and record your vouchers.
To achieve efficient and error-free bookkeeping, it's crucial to minimize the number of times each individual voucher is handled. This document guides you through a smooth workflow in Xena to achieve precisely that.
Now that vouchers and invoices are received via email (which can easily be forwarded or printed multiple times), it's especially important that the same voucher isn't processed or entered into the fiscal multiple times. On the other hand, vouchers must not get lost, so you need to avoid searching for them.
Bookkeeping in Xena in 3 logical steps
Step 1, Voucher Registration:
Xena eliminates the need to save large stacks of paper and vouchers. Anyone can submit vouchers to the inbox of your account via email. When a voucher is sent to Xena, it's not only securely stored, but Xena also reads the details of the voucher, saving time and manual entry. Xena recognizes information like invoice date, supplier, invoice number, and amount. Begin bookkeeping all the vouchers you've received in your Xena inbox.
Step 2, Bank Reconciliation:
Next, load your bank transactions for reconciliation or set up integration with your bank using the instructions provided. In the bank reconciliation, Xena will display bank movements in a column on the left and posted entries on the right. Xena will suggest which bank movements match the entries that have been posted to your bank account. Once you've completed the reconciliation, there should be no entries on the right side of your screen. Now, you transfer the remaining bank transactions for quick and easy recording in the ledger entry.
Step 3, Ledger entry:
To complete the process, in Xena, you have a completely traditional ledger entry. Here, you can manually enter and post additional transactions, such as salaries and depreciation. If you've transferred bank movements to the ledger entry through bank reconciliation, it's also in the ledger entry where you categorize and bookkeep them—without having to enter the date, voucher number, explanations, or amounts yourself! Once you've posted the journal lines, they are automatically marked as reconciled with the bank.
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