Bookkeeping and voucher registration

Xena makes bookkeeping, voucher registration, and bank reconciliation simple and efficient.

This guide shows how to submit, assign accounts to, and post your vouchers in Xena — divided into three steps that together provide an efficient and reliable bookkeeping process.

Bookkeeping in Xena in 3 steps

Step 1 – Voucher registration

Start by sending your vouchers to your inbox in Xena via email. Xena automatically reads relevant information such as invoice date, supplier, invoice number, and amount.

From the inbox, you can post the vouchers directly. This saves time and reduces manual data entry.
➡️ Learn more about voucher registration

Step 2 – Bank reconciliation

Import your bank transactions or set up an integration with your bank.

In the bank reconciliation, bank transactions are shown in the left column and already posted entries in the right column. Xena automatically suggests which entries belong together — the darker the colour, the better the match.

Once you have reconciled all entries, you can transfer the remaining bank transactions that have not yet been posted directly to the ledger.
➡️ Learn more about bank reconciliation

Step 3 – The ledger

Complete your bookkeeping in the ledger:

• Enter and post any additional entries, such as salary, depreciation, or accruals

• Bank transactions transferred from the bank reconciliation are already filled in and ready for account assignment — you just need to select the correct ledger account

• Once the lines are posted, they are automatically marked as reconciled with the bank

➡️ Learn more about the ledger

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