Price module
With Xena, you can manage discount and pricing agreements, time-limited campaigns, and quantity-dependent prices.
The Advanced Price Agreements app allows you to manage additional prices and discounts on your articles and partners and can be installed via the Xena App Store. This guide assumes that the app is installed in your fiscal.
➡️ Use the App Store
When do you need advanced price agreements?
When you create an article in Xena, you can enter a sales price and a purchase price. But in many cases you need multiple prices — e.g. based on quantity, timing, currency, or customer. With advanced price agreements, you can:
Create different prices based on quantity, period, or currency
Offer discounts to specific customers or customer groups
Create fixed prices for selected customers
Set up campaign prices for specific periods
Specify different unit prices when purchasing multiple articles
Price agreements on articles
The first place where you enter purchase and sales prices is in the article catalogue. The standard price for the article can be viewed and edited on the main screen. The prices are also shown on the Sales Prices and Purchase Prices tabs.
When you click an existing price, the price agreement opens, where you can edit the description, period, price, and currency. Note that changes to the price agreement only affect new order lines — not existing ones.
You can also create interval prices, where the price depends on the quantity bought or sold. Click the Create interval price button and enter the minimum quantity and the corresponding price.
The Cost price tab is only used if you always want to apply a specific cost price when registering costs on an order, regardless of the article's purchase prices.
Create multiple price agreements
You can create an unlimited number of price agreements on the Sales Prices and Purchase Prices tabs.
For example, you can have a standard price and additionally a price agreement called "October Campaign", which is only valid in October. You specify the start and end date for the campaign price.
Discount and price agreements on partners
You can create partner-specific discount agreements and special prices for specific articles on a partner (customer or supplier). These agreements can be viewed and updated in the Prices section on the partner.
➡️ Read more about partners
Price groups
Another option is to use price groups, where you can create both price agreements and discount agreements for a group of partners.
You create price groups under the menu Setup > Partner Setup > Price Groups, the Price Groups tab.
Click Create and enter a description of the price group
In the Description section, you can create the agreements
On the Discount Agreements tab, you create discount agreements for an article group or a single article
On the Price Agreements tab, you create prices for articles, optionally limited to a specific period
In the following example, a 15% discount is given on articles in the article group "Accessories" to all partners linked to this price group. There is also a campaign price on an article that is only valid for sales in October 2021.
Add the price group to the partners that should be covered by the agreements:
Open the partner
Select the Customer tab in the Setup section
Click the edit pencil and select the price group
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